Senior Procurement Officer

Plan and manage all the procurement activities of MKW to ensure they are completed efficiently in the timely and cost-effective manner to support the smooth operation of the power plant, including:

Planning and Processing:

• Identify the procurement demand and budget of the power plant to ensure that procurement schedules are met and within budget.
• Conduct strategic sourcing for potential suppliers.
• Prepare all documents in the common procurement process including RFQs, PQs, Vendor Comparison, POs/Contracts, Delivery Notes, …, both documents and input in SAP system.
• Coordinate with relevant stakeholders to prepare bidding dossiers for tender Process.
• Negotiate contracts with vendors to secure the best deals and terms.
• Review and coordinate with internal departments to review contracts.
• Monitor supplier performance to ensure the quality and timeline of goods/services delivery.
• Maintain advantageous relationships with suppliers and manage disputes.
• Manage contracts’ payment schedule to ensure timely payments.
• Control the contracts’ expiry dates to ensure they’re renewed or liquidated in time.

Compliance

• Ensure that all procurement-related activities are carried out in compliance with the Company’s. regulations and procedure, relevant regulations, standards, and laws.
• Conduct regular audits of procurement process with Internal Audit and implement corrective actions.

Data, Reports & Filing

• Maintain adequate data record on procurement expenditure to be ready anytime when required.
• Prepare regular and ad-hoc reports on work progress on relevant procurement activities as per procedure and requirement.
• Ensure the procurement filing is maintained sufficiently and up to date (both soft copies and hard copies).
• Participate in meetings of MKW to report procurement activities and issues.

 Others

• Assist line managers in developing and improving the Procurement Procedure.
• Back-up and support MKW Admin in the daily work when necessary.
• Manage / handle other ad-hoc tasks assigned by line managers.
• Work in Binh Dai and be willing to travel between Binh Dai and HCMC office when required.

KNOWLEDGE REQUIRED:

• Accounting principles and procedures.
• Budget planning and control.
• Procurement standards, policies and procedures.
• Contract terms & conditions review.
• Tender Process

SKILL/ABILITY REQUIRED:

• Strong organizational and planning skills.
• Ability to plan for and keep track of multiple projects and deadlines.
• Good interpersonal, verbal and written communication skills.
• Result-focused and efficiency-oriented.
• Strong customer-service mindset and can-do attitude.
• An analytical mind with problem-solving skills.
• Excellent communication and negotiation skills.
• A good team player.
• Proficiency with computers, especially MS Office.
• Familiar with ERP system such as SAP.